Job Description
Are you a highly organised administrator who enjoys bringing people, plans and projects together?
We have an interesting opportunity for an experienced Programme Coordinator to support an important UK-wide programme within a well-established organisation.
Temporary assignment until the end of March 2027 | Potential for extension
Working alongside technical specialists and a range of external partners, you'll help keep the programme running smoothly, ensuring meetings are well organised, information is accurately maintained and everyone has the support they need.
It's a varied role that would suit someone who enjoys taking ownership of their work, has a great eye for detail and feels confident communicating with people from different professional backgrounds.
What Will You Be Doing?
Managing diaries and coordinating meetings involving internal colleagues and external stakeholders
Preparing agendas, circulating meeting papers and taking clear, accurate minutes
Monitoring shared email inboxes and ensuring enquiries and correspondence are dealt with appropriately
Maintaining project records, documentation and shared files, including SharePoint
Organising virtual and face-to-face meetings, workshops and events, including venues, invitations and other arrangements
Supporting online meetings through Microsoft Teams and Zoom, including managing breakout rooms where required
Helping to coordinate communication and engagement with external partners
Keeping stakeholder contact records and databases accurate and up to date, in line with data protection requirements
Providing general administrative and coordination support to help the programme run efficiently
What Are We Looking For?
We're keen to hear from experienced administrators and project support professionals who enjoy a busy, varied workload and take pride in keeping things organised.
You'll ideally bring:
Previous experience in programme coordination, project administration or a similar senior administrative role
Excellent organisational skills, with the ability to manage competing priorities and deadlines
Experience arranging meetings and events involving multiple stakeholders
Strong minute-taking skills and the ability to produce clear, professional meeting records
Confident written and verbal communication skills
Good working knowledge of Microsoft Office 365, including Outlook, Word, Excel, Teams and SharePoint
Confidence using online meeting platforms and learning new systems
A proactive, adaptable approach and the ability to work independently when needed
Experience within a research, government or project-based environment would be an advantage, but it's certainly not essential. We're equally interested in hearing from people with strong coordination skills who can quickly get to grips with a new subject area.
Why Consider This Opportunity?
This is a chance to contribute to an interesting, collaborative programme with a wider national focus, working alongside specialists and stakeholders from a variety of professional backgrounds.
If you're someone who enjoys keeping things organised, anticipating what needs doing next and helping a busy team work effectively, we'd be delighted to hear from you.
Interested?
Apply today and we'll be in touch. We respond to every application.