Job Description
We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.
This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors.
The Role
Day to day:
- Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked
- Check coffee machines and deal with any issues that arise
- Receive, sort and distribute post and manage deliveries
- Monitor and respond to facilities emails and queries
- Manage facilities requests through the ticketing system
- Help ensure the office runs smoothly and efficiently
Weekly responsibilities:
- Check and order stationery and kitchen supplies
- Liaise with building management
- Send the weekly fire alarm test reminder
- Check air conditioning settings
Other responsibilities will include:
- Issuing and tracking access cards and managing parking allocation
- Reporting and following up site issues with building management
- Working with the office cleaner to agree daily priorities
- Supporting internal desk moves
- Booking couriers and catering
- Raising purchase orders and processing supplier invoices
- Supporting internal events, including set-up and clear-down
- Coordinating with building management and contractors when required
About You
We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it.
You’ll ideally have:
- Previous reception, facilities or office support experience
- Excellent organisational and time-management skills
- Strong communication and interpersonal skills, with the confidence to deal with people at all levels
- A practical, can-do approach and the ability to use your own initiative
- Discretion when dealing with confidential information
- Event planning experience would be useful
- A current First Aid at Work or Emergency First Aid at Work certificate would be desirable
This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended.
If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you.